People entering the Courthouse will no longer be required to wear a mask, regardless of vaccination status. Individual judges may set rules for their courtrooms.
Please take notice that new court forms are available for the sealing of certain criminal cases. These documents are effective April 4, 2023, and copies are located in “Court Forms” on this website.
Ohio law provides a procedure where a party who is being stalked, menaced, or harassed by another person can get a court order (called a civil protection order) requiring that other person to stay away from and have no contact with the party seeking the order.
The Clermont County Common Pleas Court Adult Probation Department was established in 1955 and provided probation services to offenders in Clermont County. Today, there are two Adult Probation Departments in Clermont County serving Common Pleas and Municipal Courts.
The Common Pleas Adult Probation Department is located in the Common Pleas Courthouse at 270 East Main Street, Batavia. The Common Pleas Adult Probation Department provides services to felony cases.
Hours of operation for Common Pleas Adult Probation are 8:00 AM to 4:30 PM, Monday through Friday except legal holidays.
For assistance please call 513.732.7265
Formed in 1801 even before Ohio became a state, the Common Pleas Court serves the people of Clermont County as the constitutionally created general jurisdiction trial court for the administration of justice within the county borders. The General Division of the Clermont County Common Pleas Court has original jurisdiction to hear all adult felony criminal cases and all civil cases regardless of the dollar amount in controversy. The Court also has the authority to issue injunctions and certain legal writs. The Court has appellate jurisdiction over the decisions of some state and local administrative agencies, boards, and commissions. In addition, the Court presides over the Clermont County Grand Jury, which has the power to hand down indictments in criminal cases. The Court is responsible for the operation of the Probation Department, which supervises those criminal defendants placed on community control as part of their sentence.
You are involved in a Civil Protection Order hearing as either a Petitioner or a Respondent. Even though you are probably unfamiliar with courtroom practices and procedures, you will be expected to follow some of the most basic legal rules and ways of presenting your case. This ensures fairness for everyone. You should:
Always address the Magistrate as “Your Honor.” It is proper to stand when speaking to the court, unless you are seated at the witness stand or have physical difficulty in standing.
Do not interrupt the Magistrate. The Magistrate is in charge of the courtroom. When the Magistrate is talking, it is generally about how the case is to proceed, or the Magistrate is making a legal ruling. It is vital that you just listen so you understand what the Magistrate is saying. Everyone needs to speak one at a time so the courtroom sound system can make a clear recording of the case. It is also impolite to interrupt another person talking.
There is a specific order in which a case is presented.
The Petitioner presents their evidence first by calling witnesses. Respondent is allowed to cross-examine (ask questions of) the Petitioner’s witnesses. When the Petitioner has finished their presentation with all their witnesses, they say that they “rest their case.”
Respondent then has their turn to present evidence and call their witnesses. Petitioner is allowed to cross examine (ask questions of) Respondent’s witnesses. When the Respondent has finished their presentation with all their witnesses, they say that they “rest their case.”
The Magistrate may allow the Petitioner one last chance to present evidence, called rebuttal. The Magistrate may or may not allow the parties to make closing arguments; in effect a summary or wrap up of why they think they should win the case.
The hearing then ends, and the Magistrate makes a decision based on the evidence and the law, either in person from the bench, or in a written opinion delivered later.
It is important to follow this sequence. The Magistrate will insist that the order in which he or she determines the case should be presented is followed. Do not try to change the sequence of the case as set by the Magistrate, or take things out of order.
When it is your turn to ask questions of any witness, make sure you are actually asking a question. A question seeks a factual answer from the witness where he or she tells the Magistrate something important about the case. Typical questions are: “What did you see?” or “What did she do?” or “What happened next?” or “Can you tell us what happened on that date?”
A factual statement describes something that occurred or something the witness observed, such as “I saw them arguing” or “I saw him run across the parking lot” or “The car was 50 feet from the house.”
When you are asking questions of a witness, you are not allowed to make factual statements, such as “That’s not true” or “You’re wrong” or “I didn’t say that.” Those kinds of statements are not questions, and are not permitted when someone else is the witness.
Do not argue with a witness. If you have facts to present, you will have to become a witness at another time in the hearing.
When you are a witness, you cannot rely on someone else for testimony or guidance. Only the witness is under oath and legal rules about testimony apply. You cannot ask someone in the back of the courtroom for help with a particular answer. Also, people in the back cannot ask questions of the witness or speak to the court, unless the Magistrate asks them a question.
When you are a witness and there is an objection, or the Magistrate is making a ruling, stop talking. There are detailed rules about what evidence is allowed. You must wait for the Magistrate to determine what is and is not proper testimony. If you are allowed under the evidence rules to testify about something, the Magistrate will tell you that and let you answer after the legal ruling.
If you are calling yourself as a witness, tell the Magistrate your evidence in a clear logical pattern. It is generally best to testify going from earliest event to most recent event to avoid confusion. You can testify in ordinary words and just tell the Magistrate what happened. You don’t have to use fancy legal language, just the everyday language you are comfortable with. Try not to repeat yourself. The Magistrate may have some questions just to make sure everything is clear. After you testify, the other party will have a chance to ask you questions. Don’t leave the witness stand until the Magistrate excuses you as a witness.
Be patient and respectful of the court process. You may disagree with the other party, but the Court will treat everyone fairly and equally. Anger and a rush to finish the hearing will just get in the way of a proper legal outcome.
These guidelines are intended to help everyone present their case. This is not legal advice. You cannot ask the Magistrate for legal advice. If you feel you cannot present your case alone, you may hire an attorney at your expense.